Update your contact information
Update your name, mailing address and email address if any has changed during the renewal period. Under the How Do I Find links you will find instructions on how to update your contact information.
Renewing into Inactive/Escrow Status
Decide if you will be renewing into inactive status (Escrow) this can only be completed when your license is eligible for renewal.
Complete your Free CE Broker Account
The Board notified licensees in Dec 2017 that CE Broker will be the Board's CE tracking service. In Aug 2018 the Board notified licensees renewing after Jan 2019 to upload 30 hours into their free CE Broker account prior to renewing their license. CE Broker has been mentioned in the Board's newsletters going back to 2014. At this time Ohio counselors, social workers and marriage & family therapist will continue to use CE Broker to track their continuing education.
Sign into your free CE Broker account confirm you have 30 approved hours submitted. All CE hours must be complete & submitted prior to renewal of your license even if you renew early.
Thirty hours of continuing education must be completed every two years. CE requirements includes a 3 hour ethics and 3 hours of supervision training for licensees with training supervision designation.
Request a Waiver for Extension
From time to time there are circumstance that interfere with how we operate in our professional lives. Licensees may request a extension/waiver for the renewal of their license for extenuating circumstances. These request must be made in writing and documented, medical issues require a medical statement from your physician. Request should be submitted to the Renewal Coordinator prior to your renewal date.
Remove Supervision Designation
If you no longer want the training supervision designation you will need to request it be removed prior to renewal of your license. Renewing without the required hours completed is a violation of CSWMFT Board rules and may result in criminal and/or administrative sanctions.
The Board notifies licensees of their renewal through email. Three emails are sent 90, 60 and 30 days prior to your renewal date. Your license is eligible for renewal once you receive the first notice. You have until midnight on your renewal date to renew your license. One minute after midnight a $40 late fee will be added ($20 late fee for social work assistants).
If you renew late your license will go into lapse status. You are not able to practice or to refer to yourself as licensed. You are able to renew. If you miss your 2019 renewal you will need to renew your 2019 renewal prior to your next renewal in 2021 if not your license will expire permanently.
During the renewal process licensees are asked: "Have you completed as of today 30 approved continuing education hours? Continuing with this renewal without having completed the required hours may result in criminal and/or administrative sanctions". Be sure all your continuing education hours are complete prior to renewing your license even if you are renewing early.
From time to time there are circumstance that interfere with how we operate in our professional lives. An extension is only possible if you are actively practicing. Licensees may request an extension/waiver for the renewal of their license for extenuating circumstances. These requests must be made in writing and documented, medical issues require a medical statement from your physician. Request should be submitted to the Renewal Coordinator prior to your renewal date. E-Mail The renewal coordinator to begin the process. (firstname.lastname@example.org )
There is a $3.50 fee per transaction required by the State of Ohio
SWA: Cost of Renewal $63.50 ~ Late fee: $20
LSW, LPC & MFT: Cost of Renewal $83.50 ~ Late fee $40
LPCC, LISW & IMFT: Cost of Renewal $103.50 ~ Late fee $ 40
For those in private practice the renewal application will ask you to list the name of the person responsible for the maintenance and security of your clients records.
4757.13 Prominent display of license. (A) Each individual who engages in the practice of professional counseling, social work, or marriage and family therapy shall prominently display, in a conspicuous place in the office or place where a major portion of the individual's practice is conducted, and in such a manner as to be easily seen and read, the license granted to the individual by the state counselor, social worker, and marriage and family therapist board.
(B) A license holder engaged in a private individual practice, partnership, or group practice shall prominently display the license holder's fee schedule in the office or place where a major portion of the license holder's practice is conducted. The bottom of the first page of the fee schedule shall include the following statement, which shall be followed by the name, address, and telephone number of the board:
"This information is required by the Counselor, Social Worker, and Marriage and Family Therapist Board, which regulates the practices of professional counseling, social work, and marriage and family therapy in this state."
If you have been convicted of a felony or first degree misdemeanor since your last renewal or since licensure you are required under law to report all misdemeanor and/or felony convictions (other than minor traffic violations). Failure to report any police record is falsification of an application and is grounds for denial of an application for renewal.
Military Deployment and renewal. If a licensee or their spouse is Military (active or reserve) special consideration is given. Contact the Renewal Coordinator to discuss your options. Detailed information is listed under the Quick Links see Military Licensing.
The Inactive status is a non-practice status that allows licensees to renew their license without completing continuing education. The inactive status is designed for licensees who are not currently working in their field and/or don’t plan to return to their field for the foreseeable future.
Inactive escrow status means you stop using your professional credentials. You can no longer refer to yourself as or volunteer as a counselor, social worker or marriage & family therapist. You cannot sign off as a clinical or training supervisor, you cannot bill for services.
Renewing into Inactive status requires no continuing education; however continuing education will be required to go from Inactive to Active status.
A licensee may renew into Inactive status only during the renewal period or after the renewal date, when the license has lapsed. Late fees will apply. If the license is currently Active, but the licensee is not practicing or out of State, etc. he or she must wait until the renewal period to renew to Inactive status.
To renew to Inactive Escrow Status:
Go to e-license.ohio.gov
From your e-License dashboard
The Board will set your license to the Inactive Escrow Status (you will be notified by email so you may renew to inactive escrow. You must renew and pay a fee for your license type by the date specified and every 2 years thereafter. Late fees do apply if you renew inactive late.
Licensees with Inactive status may request to return to Active status at any time by reinstating their license.
To return to Active status:
From your e-license dashboard
Complete the reinstatement request and be sure all 30 hours of continuing education* is complete and the certificates ready to upload into e-license under additional documentation. Note: do not upload the certificates into CE Broker because continuing education used to restore an Inactive license to Active cannot be used to renew the restored license.
*Continuing education hours need to be completed within the two-year period prior to restoration. Of the 30 hours, six hours will need to cover ethics. Licensees wishing to reinstate their supervision designation will also need to complete six hours of supervision as part of the 30 required hours.
During the online renewal process you will receive an email receipt from the bank processing your payment. The CSWMFT Board does not generate this receipt.
To verify your license has been renewed and updated to your next renewal period go to Online license verification page and follow the steps to print verification of your license.
Licenses issued by the CSWMFT Board may be verified online at https://elicense.ohio.gov/oh_homepage Enter the licensee's name and/or license number. Once the results are returned, click on the license number for additional information. A printer friendly version is available that may be printed or saved as a PDF file for submission to employers, insurers, or other entities.
The company that facilitates credit card charges for the eLicense system has implemented enhanced security measures that require that payment related information entered to complete a transaction match the credit card companies records. With this change, if a licensee or applicant is attempting to make a payment in the eLicense portal and they encounter a message such as “Declined by Fraud Service”, this could be the result of a mismatch between the credit card company’s information and the address information inputted by the user. Licensees and applicants making payments must to enter thbilling information that the credit card company or bank has listed for the card. It must match exactly. Abbreviations should be used with caution. For example the credit card company may show an address at a certain "Road". If "Rd" is entered, the payment may be rejected. For technical assistance, please contact the Customer Service Center Monday through Friday 8:00 AM to 5:00 PM ET at (855) 405–5514.