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  1. Continuing Education Requirements:
  2. CEU attendance certificates:
  3. Clock Hours, Distance Learning & Video Conferencing:
  4. College Coursework:
  5. Published Articles or Books:
  6. Independent Learning:
  7. Peer Supervision CEUs for PCC-S:
  8. Post Program Approval:
  9. Sources of Continuing Education:
  10. The Continuing Education Audit Process:
  11. Banking CEU Hours:


1. Continuing Education Requirements:

Thirty Clock Hours of continuing education are required for all license renewals every two years from the date of licensure. Three of the thirty hours must be in ETHICS. Effective 1/1/2013, Social Worker Assistant (SWA) registrations require fifteen hours of continuing education every two years and at least three of those hours must be in ethics.

*PCC-S & PC-S counselors holding the supervising counselor designation must complete 3 hours of supervisory training per renewal cycle, effective 1/1/2013.

*LISW-S holding the supervising designation must complete 3 hours of supervisory training per renewal cycle.

*LSW-Related Degree requirements for the first renewal of a LSW license issued based on a degree in a field other than Social Work. For the first renewal of a social worker licensed with a related degree, document two social work courses, one each in a social work theory course and social work methods. Keep a COPY OF YOUR GRADE REPORT OR TRANSCRIPT to prove coursework was taken in case of an audit.

Dual Licensure renewal applicants who hold two or more licenses issued by this board may use one CEU toward renewal of both licenses as long as the CEU was taken within the two year renewal cycle of both licenses and approved for both licenses.
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2. CEU attendance certificates:

Keep proof of your CEU’s for two years after each renewal. If you are audited, you will be asked to show proof of your most recent renewal. Approved providers are to provide program participants with certificates of completion which contain the following information:

Attendance Certificates
1. Title, Date, CSWMFT Board approval number
2. Name of sponsoring agency/organization
3. Name of participant and number of clock hours earned
4. Signature of instructor or official representative
5. List hours of ethics, distance learning, or supervision included in the program (if any)
6. A blank space for the participant’s license number
If your attendance certificate is missing any of the required items, contact the provider or individual program and request another certificate. Licensees are not allowed to fill in or write in any information other than their license number.
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3. Clock Hours, Distance Learning & Video Conferencing:

Clock Hours: A clock hour is sixty minutes spent in a program. For example: CEU, CPE, BRCH, or PEU hours are equivalent to clock hours. Refreshment breaks, meals and other social gatherings cannot be counted within a clock hour. You are required to have 30 continuing education hours to renew your license.

Distance Learning rule 4757-9-06 paragraph(A)(11): “Distance Learning means a formal education process, in which instruction occurs when the students and instructor(s) are not located in the same place.” Distance learning refers to all non traditional methods of presentation except video conferencing.

Counselors can complete only half of their 30 CEUs through distance learning. (15 hours)

Social Workers and MFTs may complete all of their 30 CEUs thru distance learning as defined in paragraph (A)(11) of rule 4757-9-06. This change went into effect on July 3, 2010 with a change to rule 4757-9-04.

Social Workers only: Any CEU approved through NASW or ASWB ACE program is acceptable for renewal of a social work license without Board approval. This change went into effect on April 1, 2011 with a change to rule 4757-9-05.

Video Conferencing: Video conferencing allows two or more locations to sit in a virtual conference room and communicate as if they were sitting right next to each other. Video conferencing is not considered distance learning.

Any web based seminar, presentation, lecture or workshop transmitted over the internet with LIVE full participation between audience and presenter, would count as LIVE hours not as distance learning.

Webinar: is a presentation, lecture, workshop or seminar that is transmitted over the internet. Webinars that are LIVE and offer full participation between audience and the presenter would count as LIVE hours not as distance learning.

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4. College Coursework:

One quarter credit hour equals ten clock hours.

One semester credit hour equals fifteen clock hours.

The board may grant continuing education credit for appropriate college courses that are documented by passing grades of "C-" or above on undergraduate courses and "B-" or above for graduate courses from accredited educational institutions.

The Board will accept coursework taken from online, traditional colleges or universities that are recognized by the US Secretary of Education or the Council for Higher Education.

(1) Appropriate college courses are those that are at the level of the license for which CEUs are sought. Graduate level licensees shall generally be approved for graduate level courses directly related to their license type.

Bachelor level licensees shall generally be approved for bachelor or graduate level courses directly related to their license type.

Associate level registrants shall generally be approved for associate, bachelor or graduate level courses directly related to their registration type.

College courses taken at a lower level than qualifying degree may be submitted for post program approval per paragraph (C) of rule 4757-9-05 of the Administrative Code; applicants shall delineate how that course work is relevant to their practice.

(2) Appropriate courses are ones not previously taken unless updated due to passage of five years or more.

Graduate level coursework completed within your two year renewal period will also cover your ethics requirement.

Audited courses: Completion of non-credit and audited courses shall be verified by certificates of completion with hours of attendance documented or by signed statements from the instructors.

Teaching /Instructor/Presenter: The board shall grant a maximum of ten hours of continuing education credit to individuals, who conduct presentations on subjects related to counseling, social work, or marriage and family therapy which meet the following requirements:

Credit shall be granted for first time preparation and presentation of an in-service training workshop.

Credit shall be granted for a seminar or a conference presentation, which is related to the enhancement of counseling, social work, or marriage and family therapy practice, values, skills, and/or knowledge.

If you teach a class in a subject directly related to your field, you may receive approval by completing a post program approval form.
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5. Published Articles or Books:

Journal articles or books on subjects related to: Counseling, Social Work or Marriage & Family Therapy shall meet the following requirements:

1. Journal articles shall be published in refereed journals for a maximum of ten CE hours.
2. Chapters authored by licensees in books…will be treated as journal articles.
3. Reprints or republications of published materials… are not acceptable.
4. You must submit a post program approval to count these hours, see item 8 on this page.

Single authored books:
Single authored books can be granted up to thirty clock hours.
Multiple authors will each be granted an equal number of clock hours.

Reading a book for CEU credit:
The CSWMFT Board would have no way of knowing if a licensee actually read the book (i.e. no exam or report); therefore reading books cannot be used for CEUs.
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6. Independent Learning:

The board may grant continuing education credit to individuals wishing to explore and develop independent learning opportunities which are related to counseling, social work, or marriage and family therapy and which meet the following requirements:

1. All independent options shall be pre-approved by the board. In order to receive approval, individuals shall submit an approval form to the board at least sixty days prior to beginning the study.

2. The approval form shall be accompanied by the actual study materials, a statement of the goals and objectives of the study, an overview of the study methodology, and copies of the evaluation tool that will be used at the completion of the study.

Here is a link to the form for Independent Learning CEs.

7. Peer Supervision CEUs for PCC-S

Peer Supervision is available for supervision C.E.U.s for supervising counselors. Supervising Counselors can receive three supervision continuing education credit hours by obtaining a minimum of six hours of peer supervision with other licensed mental health professionals. Peer supervision shall address one or more core supervision content requirements. Documentation shall contain participants' names, topics discussed and dates met, per paragraph (F)(2) of rule 4757-17-01 of the Administrative Code.
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8. Post Program Approval

a. CE Post program approval forms - Counselors - For obtaining approval of CEU bearing activities which do not have prior Board approval.
b. CE Post program approval forms - MFTs - For obtaining approval of CEU bearing activities which do not have prior Board approval
c.CE Post program approval forms - Social Workers - For obtaining approval of CEU bearing activities which do not have prior Board approval

Licensees can receive postprogram approval for the below types of CEUs that are have not received prior approval by the Board.
1. Out of state programs
2. Online
3. Home study courses
4. College coursework taken in a related discipline, other than that of your license. Coursework taken within the department of your license is automatically approved.
5. Publications, Articles, Books and Teaching

CEUs taken within the State of Ohio must be Pre-Approved by the CSWMFT Board and are not eligible for post program approval. An exception to this rule: Marriage & Family Therapist are allowed post program approval for coursework in related disciplines as well as programs approved for counselors and social workers. This is due to a limited amount of approved programs for MFT’s.

Post Program approval forms are to be submitted within ninety (90) days of attending a program. To obtain post-program approval, the licensee shall provide the following: ref: 4757-9-05
1. Documentation that the program presenter(s) met the requirements of paragraph (A)(2)(a) of this rule;
2. A copy of the program brochure and other documentation, if necessary, demonstrate that the program met the requirements of paragraphs (A)(2)(b) to (A)(2)(f) of this rule;
3. A certificate of completion, transcripts, grade card, or signed statement from the presenter to demonstrate the licensee’s attendance at the program or course.

Expect three weeks for your post program approval form to be evaluated. You will then be sent an approval letter telling you how many CEU’s you may count towards your renewal.

Do not renew your license until you have completed all CEU’s and have gotten your notice of action letting you know how many CEUs you may count towards your renewal.
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9. Sources of Continuing Education

C.E. Programs:
Programs are approved by the Board for one year. The Board’s list of approved Programs does not show when and where the individual CEU courses will be held. You will have to contact the Program’s contact person to receive more information. As of this printing the Board list 81 pages of approved programs. Each page contains 8 columns beginning left to right with:

1. Sponsor: the organization responsible for the program
2. Contact person: the person you call for information on the program
3. Phone number:
4. Program: the program’s title
5. Dates: the month and year the program has Board approval
6. City: the city where the program will be held
7. Approval Code: will begin with an M showing that this is a program, it will also include a letter that will represent approval for your license type: C for counselors, S for social workers and T for Marriage & Family Therapist.*
8. Hours: the hours the Board has approved
*Be sure to look at the program’s approval code to know that the course is approved for your license type.
Program Listing

C.E. Providers:
Providers are agencies with 2 year blanket approval. The Board’s list of approved Providers does not show when and where the individual CEU courses will be held. You will have to contact the Provider to receive more information. As of this printing the Board lists 20 pages of providers. Each page contains 6 columns beginning, left to right with:

1. Name of the Provider: the organization responsible for the program
2. City: one of the cities where the program will be offered
3. Phone:
4. Contact Person: the person you call for information on the program
5. Provider approval code: Will begin with an R showing that this is a provider, it will also include a letter that will represent approval for your license type: C for counselors, S for social workers and T for Marriage & Family Therapist.*
6. Renewal date: Expiration date of the provider's programs
*Be sure to look at the provider approval code to know that the provider offers courses that have been approved for your license. Provider Listing

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10. The Continuing Education Audit Process

The Audit Process
In the past the CSWMFT Board audited 10% of licensees quarterly; due to the high failure rate in the past few years, we now audit up to 50% monthly. The Board's licensing system selects those to be audited using a random number generator program; you now have up to a 50% chance of being audited each time you renew your license.
The purpose of the audit is to insure licensees are completing approved Continuing Education hours and that they can be verified by attendance certificates. The audit allows the Board to educate those licensees with errors on their audit of the correct way to renew their license.
If a licensee cannot present proof of thirty hours or it is proven they falsified their renewal form by stating they had completed the required thirty hours of continuing education hours but had not, the licensee may be found in violation of 4757-7-01; this is true whether or not you were practicing at the time of renewal. If future audits show the licensee continuously making the same mistake, disciplinary action may be warranted.
The time to review your attendance certificates is prior to renewal of your license, not when you receive an audit notice.

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11. The Banking CEUs Process

The Banking CEUs Process
Banking hours will allow a licensee who has completed more than their 30 required hours to bank up to 12 hours of those extra hours for the next renewal period.

Paragraph (F) of rule 4757-9-04 sets the banking process:
(F) Counselors, social workers and marriage and family therapists may use up to twelve hours from the prior renewal period for their current renewal, only if they had an excess of hours over thirty hours from the immediate prior renewal. This practice is known as "banking" continuing education hours (CEUs). For example, a licensee earned forty two hours of CEUs from May 20, 2007 to May 20, 2009. That licensee may use up to twelve hours of CEUs from the May 20, 2009 renewal toward the renewal due in May 20, 2011. If audited, the licensee shall provide proof of at least sixty total hours: forty two hours of CEUs (or thirty plus whatever number are being banked) from May 20, 2007 to May 20, 2009; and at least eighteen CEUs (or the remainder needed to equal a total of thirty hours) from May 20, 2009 through May 20, 2011.
(1) Hours earned as a professional counselor may not be banked to renew a professional clinical counselor license.
(2) Hours earned as a social worker assistant may not be banked to renew a social worker license.
(3) Hours earned as a social worker may not be banked to renew an independent social worker license.
(4) Hours earned as a marriage and family therapist may not be banked to renew an independent marriage and family therapist license.

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