- Renewal
Requirements:
- Renewal
Notice Mailings:
- Renewal
Online:
-
Requesting your Renewal Notice:
-
Felony/1st degree Misdemeanor:
-
CEU Attendance certificates:
-
Verification/proof of renewal:
-
New Mailing address
-
Proper form of payment:
-
Name change:
-
Notarized application:
-
Early Renewal:
-
Late Renewal:
-
CEU Waivers: (Extensions)
-
License Verification Status Meanings:
-
Post Program CEU Approval:
Renewal Requirements:
Cost of Renewal: Licensees have until midnight of their
renewal date to renew their license.
SWA: $40 (late fee: $20)
LSW, PC & MFT: $60 (late fee $40)
PCC, LISW & IMFT: $75 (late fee $ 40)
Renewal CEU Requirements:
All licensees are required to take thirty clock hours
of continuing education for each two year renewal period. Three
of the thirty must be in ethics.
Supervising Professional Counselors are required to have
six hours of supervision CEUs that meet the requirements
of paragraph (F)(1)(a) of rule 4757-17-01 of the Administrative
Code.
Supervising Independent Social Workers renewing after
1/1/2009 are required to have three hours of supervision
CEUs that meet the requirements of paragraph (D)(3) of rule 4757-23-01
of the Administrative Code.
All
CEUs taken within the State of Ohio must be Pre-Approved by the
CSWMFT Board. Programs approved by the CSWMFT Board
will list their approval number. Approval numbers from this Board
begin with the letter R or the letter M and will
also contain a letter that represents your licensure.
S pre-approval for Social Workers
C pre-approval for Counselors
T pre-approval for Marriage and Family Therapists
Out of state programs, online or home study courses that have
not been pre-approved, can be submitted for post approval. After
taking the program you can receive approval by completing a post
program approval form.
www.cswmft.ohio.gov
Click on Renewal Information
Click on Requesting Forms
Click on Post program approval forms
Of your 30 CEU hours social workers and MFTs may do all 30 as
DISTANCE LEARNING (i.e. home study, teleconference, and internet
based programs). Counselors may only do 15 of 30 as distance learning.
There are many distance learning programs that are approved by
this Board, however if they are not approved you can fill out
a post program approval form.
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Renewal Notice Mailings:
Renewal applications are mailed in quarterly increments and mailed
in:
November for January through March renewal dates;
February for April through June renewal dates;
May for July through September renewal dates;
August for October through December renewal dates.
They are mailed prior to renewal and include
your online User ID and password. If you do not receive an
application you should contact the board's office prior to your
renewal date to request a UserID & Password.
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Renewal Online:
All renewal notices contain the licensee's user ID and password.
If you have misplaced or never received your renewal notice, you
can contact the Board and we can give you your user ID and password
over the phone or through email.
614-466-0912 or
cswmft.info@cswb.state.oh.us
When you renew online your license will be renewed the
next business day, but it will take up to three weeks for you
to receive your wallet cards.
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Requesting your Renewal Notice:
If you did not receive your renewal notice through the mail you
may call or email the CSWMFT Board and request a UserID
and Password for online renewal. Paper applications require a
written request, email is accepted. It may take up to 3 weeks
to reach you.
614-466-0912 or
cswmft.info@cswb.state.oh.us
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Felony/1st degree Misdemeanor:
If you have been convicted of a felony or first degree misdemeanor
since your last renewal or since licensure you are required under
law to report all misdemeanor and/or felony convictions (other
than minor traffic violations). Failure to report any police record
is falsification of an application and is grounds for denial of
an application for renewal.
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CEU Attendance certificates:
DO NOT send in copies of your attendance certificates with
your renewal.
KEEP PROOF OF YOUR CEUs FOR TWO YEARS AFTER EACH RENEWAL.
If you are audited in the, you will be asked to show proof of
your CEUs from the most recent renewal submitted.
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Verification/proof of renewal:
Please note: once your renewal application has been received at
the board office or by its agent, you may continue to practice
unless otherwise notified by the board. The intent to comply with
the law is in filing the application for license renewal. If proof
of receipt is required by your employer you will need to submit
your application via certified mail. Confirmation of receipt
is not sent out by the board.
You, not the Board, are responsible to provide proof of renewal
to your employer.
Follow the steps below for proof of your renewed license:
www.cswmft.ohio.gov
Click on license verification fill in only two
areas Division and Name (Last, First)
Beside Division set the drop down menu on Counselor,
Social Worker, and Marriage & Family Therapist Board
Scroll down to -or- Name (Last, First) in the first box
type your last name in the next box type your first
name click the search button. (No hyphens, no middle
initials) IMPORTANT! Fill in no other boxes!
Once the page re-loads click on your NAME (bottom of page). The
page that comes up next will be the page you print for license
verification.
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New Mailing address:
Renewal Notices are mailed to the address you have listed with
the Board so be sure your address is correct with the Board.
(K) Notice of name and address change
All licensees or registrants are required to notify the board
of any changes of name or information to ensure that the board
has their current name and mailing address. Failure to do so may
result in disciplinary action by the board.
If you did not receive your renewal notice through the mail you
may call the CSWMFT Board and request an online UserID and Password.
Paper renewal forms are only sent upon written request (emails
accepted). It may take up to 3 weeks to reach you. You may also
request your user ID and password to renew online and to update
your address, if incorrect.
You may e-mail, fax, mail or call the Board with your new mailing
address. The Board also offers an address change form on
our web site.
www.cswmft.ohio.gov
Click on Forms
Click on your licensure
Click on Address Change - Paper
complete the form and fax it into the Board's office
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Proper form of payment:
When renewing through the mail we cannot accept personal checks.
We will accept business checks, certified checks from a bank and
money orders.
When renewing your license online we only accept visa or master
card. ( Check Card, Debit cards, or Prepaid-Re-Chargeable cards
with the VISA or MASTER CARD logo are acceptable. NO GIFT CARDS)
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Name change:
Please include the NAME CHANGE form, with your renewal
notice. The form is available on our web site.
www.cswmft.ohio.gov
Click on Forms
Click on your licensure,
Click on Name Change/Replace Wall Certificate
Fill in the top two boxes and be sure to include documentation
(your marriage license or drivers license in your
new name or a court record).
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Notarized application:
All paper renewal applications must be notarized. If living outside
the state of Ohio the notary can cross out 'State of Ohio' and
enter the state where you presently live.
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Early Renewal:
Many licensees will receive their renewal notices three to six
months in advance. If you renew your license early it is important
to remember you cannot begin taking CEUs for your next renewal
until your renewal date has passed.
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Late Renewal:
If you have not completed your CEUs, do not renew your license
until all CEUs have been completed.
If you are not practicing within the state of Ohio, the CSWMFT
Board does allow for late renewal. However, you cannot skip a
renewal. If you have not renewed your license by your renewal
date you are not able practice or refer to yourself as licensed.
If the license has lapsed for less than two years, and you have
submitted a renewal application and fee, the license will be renewed
to the next renewal date.
Example:
License renewal date is: June 20, 2008
Renewal application & fee submitted: March 8, 2009
Next renewal date will still be: June 20, 2010
If you allow your license to remain in a lapsed status beyond
your next renewal date your license will expire and you will have
to re-test and re-apply for licensure under the current Laws and
Rules.
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Waivers (Extensions): The board
no longer provides extensions, but can provide a waiver for extra
time to complete your CEUs.
Waivers for the completion of continuing education are granted
for extenuating circumstances. A written request should be submitted
prior to your renewal date. The request must include an explanation
for not completing the requirements, and the estimated amount
of time needed to complete the requirements. For medical reasons
please submit a physician's statement.
Fax or mail your written request to the attention of:
Rhonda Franklin
CSWMFT Board
50 West Broad Street, Suite 1075
Columbus, Ohio 43215-5919
614-728-7790 FAX
You are also able to receive a waiver for course cancellations.
Notices of course cancellations should be submitted
with your written request.
Waivers ARE NOT granted if you are not practicing
within the state of Ohio.
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License Verification Status Meanings:
You will see the following statuses on license verification:
1. "Active" - license is active and not due for renewal
2. "Active in Renewal" - Licensee has been sent their renewal
information- licensee is active and able to practice according
to expiration date
3. "Active in Renewal - PAID" - licensee has renewed their
license and is active and able to practice through the expiration
date
4. "Failed to Renew - PAID" - Licensee has renewed their
license late- able to practice through the expiration date- active
and able to practice
5. "Failed to Renew" - Licensee has not renewed their license
– not able to practice or to refer to her/himself as licensed
- Not Active
6. "Expired" - license was not renewed within two years
of expiration date and licensee will have to re-apply for licensure
unless they hold a higher license
7. "Upgrade" - Previously active license that has been
upgraded to a higher license
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