If your name has been selected for random audit of your continuing
education for license renewal, follow the instructions below.
At this time 30-50% are chosen from all licensees who renew each
month. However all licensees who renew late will be audited
automatically. The post card you received informing you of this
audit contains the date your audit is due. You have less
than thirty days to complete your audit. If you cannot complete
your audit within this timeframe you may take an additional
two weeks to complete your audit and then include a personal
statement along with your audit explaining why your audit is
late. There is no need to contact the board.
If you need more than two weeks, your request must be in writing
explaining the reason for your request. Email to
Paula Broome, the audit coordinator.
All course data shall be entered on the audit form and
submitted with copies of attendance certificates. In
addition, if you are practicing within the State of Ohio, you
will need to submit a Professional Disclosure Statement
and list your competencies on the Audit form. Continuing education
information is to be submitted for the last two year period
for which you recently renewed your license. You must list
your attendance certificates on the audit form.
Any and all errors will need to be corrected prior to mailing
in your audit. If you have lost or misplaced your certificates,
you will need to request copies or repeat the hours.
If you have non-approved CEU hours or college coursework taken
outside the department of your licensure, you will need to
include a post program approval form along with a copy of
the course description or repeat the non-approved hours
with approved CEUs. These errors and others will require a written
personal statement explaining your error.
Whether you are practicing in the State of Ohio or not, you
are required by law to complete this audit. If you choose
not to comply, you must send a written statement stating your
willingness to surrender your license through a consent agreement
with the CSWMFT Board.
Once your audit has been reviewed you will receive an email
from the Audit Coordinator letting you know of any errors that
need correcting or that your audit has been completed and closed.
Allow 4-6 weeks for processing. Those without emails will not
be notified assuming no issues are found on the audit.
: CE Audit Form
1. You are able to open the audit form on your computer and type
in all of your information. You can then print the completed audit
form and mail it along with copies of your attendance certificates
to the CSWMFT Board. If you have a PDF printer, you can print
a copy and save it as a PDF file; or
2. You can print the audit form and complete it by hand. Attach
copies of your attendance certificates and mail to the CSWMFT
3. You can scan the completed audit form and attendance certificates
into no more than TWO PDF files and email them to the
4. If you have missing hours or have non-approved hours or
certificates with missing information, you will need to make
up these hours to complete your audit. All errors must be corrected
and explained prior to submitting your audit.
The caution letter is the Board's way of keeping track of errors
made by licensees. Below is a list of errors that will result
in the licensee receiving a caution letter.
- Non-approved hours
- renewed with less than 30 approved hours
- incorrect attendance certificates
- failure to complete supervision or ethics hours
- hours taken after renewal of license
While many of these errors will have been corrected by the time
the audit is closed, the caution letter is proof that the licensee
falsified their initial renewal pursuant to 4757-11-01(a) and
(b). Caution letters are retained by the Audit Coordinator.
My position as Audit Coordinator is to explain and inform licensees
of any errors I find when completing their audit. The caution
letter is the Board's way of keeping track of common mistakes
among licensees. One caution letter does not count against your
license however, if future audits show the licensee continuously
making the same mistake, disciplinary action may be warranted.
See law below.
4757-11-01 Denial and disciplinary action for licenses or
certificates of registration issued by the counselor, social
worker, and marriage and family therapist board
(a) Falsifies the renewal form by stating they have completed
the required thirty hours of continuing education at the time
they signed the renewal, if it is proven they have not completed
the continuing education at that time;
(b) When audited, cannot present proof of thirty hours of approved
(21) Failure to adhere to any conditions set forth in a board
approved adjudication order or consent agreement.